Sponsors

2017 Sponsor Opportunities

Registration Link

Go the Sponsorship Registration Link.

Prospectus

For more information about demographics and registration, download the 2016 Prospectus.  https://www.eiseverywhere.com/cod2017

Application Form

Please complete the online Application Form.

Packages

Platinum – $5,000

  • Sponsorship sign at all conference breaks
  • Logo included in all conference listserv announcements
  • Full page color ad in the program
  • Large exhibit space option in front of main ballroom, prime location
  • Registration for five (5) representatives
  • List of participants and contact information*
  • Logo on the website, program, and event signage

Gold – $4,000

  • Bag insert (small pamphlet, postcard flyer or 1-page handout)
  • Logo included in one thank you email to all conference participants
  • Full page color ad in the program
  • Large exhibit space option
  • Registration for three (3) representatives
  • List of participants and contact information*
  • Logo on the website, program, and event signage
  • Included on special thank you email to participants

Silver – $2,500

  • Full page color ad in the program
  • Large exhibit space option
  • Registration for two (2) representatives
  • List of participants and contact information*
  • Logo on the website, program, and event signage

Bronze – $1,000

  • Half page color ad in the program
  • Exhibit table
  • Registration for one (1) representative
  • List of participants and contact information*
  • Logo on the website, program, and event signage

*List of participant contact information will be for those who agree to receive announcements and news from sponsors.

**All conference sponsors will be given the opportunity to provide a pen as a participant item to all registrants (placed in the conference bag). First come, first-served on this option!

Please Note:

  • The Conference Committee must approve all sponsors.
  • Sponsor options and format must be approved and negotiated with the Conference Committee.
  • Sponsors must provide all artwork and graphics; for example, bag insert, logo, and advertisement.

Door Prizes

Participants will receive a raffle ticket to participate in door prize drawings each day of the Conference. We would like to invite sponsors, advertisers and exhibitors to contribute a door prize(s). Contributing organizations will be recognized during drawings for another opportunity to advertise your organization! Please indicate your interest on the Application Form. Please contact UNR at contactus@wacodtx.org if you have any questions about door prizes.

Contact Information

For questions or to discuss exhibitor options, please send an email to contactus@wacodtx.org and put “Sponsor” in the subject line.

Confirmation

A confirmation notification and other pertinent information will be sent, via email, to the contact person listed on the application, upon receipt of payment.

Payment, Cancellation, Graphics and Refund Deadline

All payments must be received prior to the event. The conference organizer reserves the right to refuse admission if full payment is not received prior to the event. The conference organizer must receive official cancellation from the sponsor, exhibitor, or advertising organization by Thursday, September 21, 2017 by 5:00 pm PDT to provide a full refund. If the conference organizer is notified of cancellation after the date, no refund will be provided.

Graphics

  • Half page program advertisements should measure 4.5″ x 7.5″ in size and should be be horizontal only.
    Full page program advertisements should measure 7.5″ x 10″ in size and should be be vertical only.
  • Logo, advertisement, and/or graphic or printed materials must be received no later than, September 21, 2017, in order to be printed in program or for placement in conference bag.
  • Acceptable file formats for logos and advertisements include EPS, high resolution PDF, JPG or TIF. Files should be saved in the original application/file format in which they were created with no bleeds. Photos/ images should be high resolution and received in the file size you wish to have it printed; i.e., 600 dpi or higher for black and white, 300 dpi or higher for color/grayscale. Please do not send logos/photos/images from word processing software, presentation software or websites.
  • Committee reserves the right to place ad. No ads will be placed in an inside or back cover of the printed program.

Lodging

Sponsors, exhibitors and vendors are responsible for their own lodging, transportation and travel arrangements. For information regarding lodging/parking/transportation, please see the Travel page on this website.

Payment

  • In order to pay by credit card, the application will accept all major credit cards.
  • In order to pay by check, please mail a check to: University of Nevada, Reno, UNR/MS0024, ATTN: COD&Tx Conference, Reno, Nevada, 89557 –  payable to “Board of Regents.”
  • The University of Nevada, Reno’s Tax ID is: #88-6000024
  • All payments must be made prior to the event. The conference organizer reserves the right to refuse admission if full payment is not received.

Liability and Insurance

The exhibitor, upon contracting to exhibit, expressly releases DSHS, DBHR, and UNR, any of its officers, directors, employees, or committee members, or the Board of Directors, employees, or representatives of the Convention Center from any responsibility or liability for any injury, loss, or damage that may occur to the exhibitor or to the exhibitor’s employees or property prior to, during or subsequent to the period covered by the exhibitor’s contract, including but not limited to any responsibility or liability for negligently caused injury, loss or damage; and further, the exhibitor agrees to hold harmless and indemnify DSHS, DBHR, and UNR, and the Convention Center against any and all claims made against DSHS, DBHR, UNR, and/or the Convention Center by any person and arising out of the exhibitor’s acts or omissions.